Our constitution

Constitution of CPD Scotland

General

In this Constitution, unless the context otherwise requires, “the Organisation” means “CPD Scotland”; “the Committee” means “the Committee of CPD Scotland”.

Title

The Organisation shall be known as “CPD Scotland”.

Objects

The objects of the organisation shall be:-

  1. to promote continual professional development in dentistry;
  2. to promote the interests of the dental profession;
  3. to provide postgraduate educational training and resources for dental professionals; and
  4. to work collaboratively with other agencies to raise the standard of dental care

Funds

The Organisation shall derive its funds from course fees and/or membership contributions by participant individuals or groups and also from other sources including commercial sponsors. Proper books of Account will be kept by or on behalf of the Organisation and a Balance Sheet will be produced to the Organisation each year.

Membership

The Organisation shall consist of any dental professionals within Scotland who wish to participate in the deliberations and activities of the Organisation and to contribute to the funds of the Organisation. Membership will be on a reciprocal basis with sister organisations.

Committee

The Committee will conduct the business of the Organisation. Committee members will be elected annually, at the annual general meeting. Each prospective committee member must be proposed and seconded by another member of the Organisation to be eligible for election to the Committee. In the event of more than one candidate being proposed and seconded, an election will take place amongst those members of the Organisation present. Committee members will normally hold office for one year and will be eligible for re-election. There shall be at least one representative from each participant organisation on the Committee.

Meetings

The Committee shall meet at least two times per year. At the discretion of the Director, Committee members may participate in meetings by telephone conference or other electronic means.

Office Bearers

The Committee shall elect a Director, Secretary and Treasurer at its first meeting each year. Each prospective committee member must be proposed and seconded by another member of the Organisation to be eligible for election to the Committee. In the event of more than one candidate being proposed and seconded, an election will take place amongst those members of the Organisation present. The election process will be at the discretion of the Director, or the immediate past Director, if the Director is standing for re-election. The Director, or Acting Director, who will Chair meetings, will have the casting vote in the event of a tied election. Office Bearers shall normally hold office for one year and shall be eligible for re-appointment.

Quorum

A majority of the members serving on the Committee from time to time shall form a quorum of the Committee.

Voting

Voting at all meetings shall be by show of hands or by secret ballot as the Director, as Chair of the Meeting shall determine.   All matters requiring a decision of the Committee shall be decided by a simple majority of those present.   The election process will be at the discretion of the Director, or the immediate past Director, if the Director is about to stand for re-election. The Director, or Acting Director shall have a casting vote as well as a deliberative vote.

Reimbursement of Expenses

It will be the responsibility of the Committee to reimburse its appointees as it sees fit for the appointees’ travel, subsistence and loss of earnings in participating in the affairs of Committee.

Co-option

The Committee may appoint up to three persons to serve as co-opted members with rights and obligations as determined by the Committee. The Committee may invite observers to attend and advise on affairs or business of the Committee.

Annual Accounts

The Committee shall procure that there is prepared each year a Statement of Accounts.   Said Statement of Accounts may be circulated on request to the members of the Organisation after the Committee shall have approved the same.

Scrutiny of Accounts

At the start of the financial year, the Committee shall appoint two Members of the Committee to act as Scrutineers to review and formally approve the Annual Accounts at the year end.

Alterations to Constitution

This Constitution shall be altered or amended only by a two thirds majority of votes passed at an annual general meeting, of which at least twenty one days notice shall be given, setting out the proposed alteration or amendment.